Face-to-Face and Online Meetings

8 Grade 10 English questions on Face-to-Face and Online Meetings, with worked marking schemes. 8 questions are available on this topic in full.

1. Question 1

   4 marks

   Explain four measures a rural school with weak and costly internet connectivity can take so that its online meetings still run successfully.

   (4 marks)

   Marking scheme

   Any 4 x 1 mark: (i) Run the meeting in audio only, with cameras switched off, so that little bandwidth is used. (ii) Circulate the agenda and any reports by email or text message beforehand so that nothing needs to be shown on screen during the meeting. (iii) Keep the meeting short and strictly to the agenda so that members are online for the least time possible. (iv) Allow members with the weakest connections to contribute through the chat box or by telephone dial-in. (v) Bring members together at the school or centre with the strongest connection so that one line serves several people. (vi) Budget for data bundles and charge devices, or provide a power backup, before the meeting begins. (vii) Appoint a secretary to circulate written minutes afterwards so that members who drop out are not left behind.

2. Question 2

   4 marks

   State four items that normally appear on the agenda of a school club meeting.

   (4 marks)

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3. Question 3

   3 marks

   Explain three advantages an online meeting has over a face-to-face meeting for a county-wide schools debate committee.

   (3 marks)

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4. Question 4

   1 mark

   During a face-to-face meeting of the school environmental club, the secretary's main task while the discussion is going on is to:

   A. Second every proposal so that the discussion can continue

   B. Record the points raised and the decisions reached

   C. Give the opening remarks and welcome the invited guests

   D. Decide which member speaks next when several ask for the floor

   (1 mark)

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5. Question 5

   1 mark

   A Grade 10 class holds an online meeting to plan a science fair. Which practice best reduces background noise for everyone?

   A. Every participant keeps the microphone on so that nobody is left out

   B. The chair speaks louder so that noise from other homes is drowned out

   C. Participants mute their microphones and unmute only when taking a turn

   D. Participants switch off their cameras but leave microphones open

   (1 mark)

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6. Question 6

   4 marks

   Suggest four ways in which the chairperson of an online class meeting can ensure that every member gets a chance to contribute.

   (4 marks)

   Marking scheme

   Any 4 x 1 mark: (i) Share the agenda in advance so members prepare their contributions. (ii) Use the 'raise hand' feature and call on members in the order in which hands were raised. (iii) Invite quiet members by name to give their view on a specific item. (iv) Set and enforce a time limit for each speaker so that no one dominates. (v) Ask members to mute when not speaking so that turns are clearly heard. (vi) Use the chat box to collect points from members with weak audio or connection problems. (vii) Summarise after each item and ask whether anyone wishes to add anything before moving on.

7. Question 7

   1 mark

   An online meeting of the drama club is disrupted because two members speak at the same time each time the chair asks a question. The best feature to use to manage turn-taking is:

   A. The 'raise hand' function, so the chair calls speakers in order

   B. The recording function, so the speeches can be sorted out later

   C. The screen-share function, so members follow the written agenda

   D. The private chat, so members message the chair separately

   (1 mark)

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8. Question 8

   1 mark

   Which of the following belongs in the minutes of a meeting but NOT in the agenda?

   A. The resolutions reached and the members assigned to act on them

   B. The date, time and venue of the meeting

   C. The item titled 'Any Other Business'

   D. The order in which the items are to be taken

   (1 mark)

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